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DOC // AIQ-CONS-001REV / A
SOLUTIONSHEET 13 / CONDO ADMINS
§ Solution · Condo & building (HOA) administration

Invoices to Withholding: every vendor paid, with its certificate/

"No hand-built spreadsheets, no rate tables to remember, with audit trail built in."

Turn every maintenance-vendor invoice —plumber, electrician, security, cleaning, elevator service— into a calculated withholding certificate, plus the file ready to upload to ARCA, ARBA or AGIP. An end-to-end solution built specifically for condo and building (HOA) administrators.

§01 · The problem

Minutes lost, building by building


If you're calculating the income-tax withholding rate (RG830), the special SUSS regime, or the gross-receipts (IIBB) jurisdiction by hand for every vendor invoice, you're losing 5 to 15 minutes per certificate — and that effort multiplies across every building you manage, each with its own vendor registry.

+ 5 to 15 min per certificate, per building

That's without counting misclassified vendors, wrong withholding rates, and the filing built by hand at month-end.

§02 · The solution

How it works, in 5 steps


An end-to-end automation that receives the vendor invoice as it arrives, and returns it processed — withholding calculated and the filing file ready.

01
Vendor invoice arrives
By email, or dropped into that building's Drive folder — no new steps.
02
Vendor identification
Looks up the tax ID in that building's own vendor registry: VAT status, income-tax regime, SUSS regime if applicable.
03
Withholding calculation
Applies the rate that applies — income tax (RG830), special SUSS if it's cleaning or security, and gross-receipts (IIBB) by the building's jurisdiction.
04
Certificate + filing file
Builds the certificate ready to issue before paying, and the file in the format ARCA, ARBA or AGIP requires.
05
Per-building record
Each building keeps its own withholding history, as backup and reference — not as the final destination of the data.
§03 · Service metrics

What to expect


01
~45 s
Time per certificate
02
Unlimited
Buildings and vendors
03
5–15%
Exception review only
04
24/7
Unattended
§04 · What's included

A complete solution


Traceability per building
Every certificate carries a link to the source invoice, the vendor, the date, and the building. Auditing a payment takes seconds, not minutes.
Safeguards
If a vendor isn't in the registry, the system says so — it flags it for review and alerts you, instead of calculating or paying blind.
Argentine tax rules built in
RG830 codes, the special SUSS regime for cleaning and security, and gross-receipts (IIBB) jurisdiction identification by each building's address.
Per-building vendor registry
Each building keeps its own vendor registry, its own account, and its own record — the system never mixes them across administrations.
§05 · Why it works

Not a ChatGPT wrapper


This isn't a generic OCR tool or a ChatGPT wrapper. It's a solution built specifically for withholdings on maintenance-vendor invoices, with the accounting and tax logic of each regime built into every step.

Built on enterprise-grade infrastructure and configured around your buildings' vendor registries and specifics. No servers to manage, no custom development, no lock-in: if you want to change the flow tomorrow, it's all visible and editable.

Make.com Google Cloud Gemini 2.5 Google Drive Google Sheets ARCA / ARBA / AGIP-ready
§06 · Who it's for

Who this solution fits


CASE 01
Administrators managing several buildings who currently calculate withholdings by hand, building by building.
CASE 02
Administrators who are withholding agents for their maintenance, cleaning and security vendors.
CASE 03
Buildings with vendors under the special SUSS regime (cleaning or security), where the rate isn't the general one.
CASE 04
Administrators already on Google Workspace looking to integrate without replacing their management system.
§07 · Next steps

How we move forward


STEP 01 · 30 minutes
Live demo
We show the tool processing real invoices from your buildings, against your own vendor registry. If you don't see the value after the demo, there's no next step.
STEP 02 · 2 weeks
Pilot implementation
Full setup, initial per-building vendor registry load, one month of real invoices as a test, and training. Once the pilot closes, it's running in production.
§08 · Next step● ACTION

Ready to stop calculating them by hand?

Book 30 minutes to see the tool process real invoices from your buildings. No commitment, no generic slides.

END OF SHEET 13 ai-q.fit · condo admins © 2026 · Dr. Federico Andino